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What is the Content Log and how do I use it?

Read this article to find out about the Content Log.

Exciting news! In June 2020, we created a new Content Log, focussing on the content completion from those people that content has been assigned to. 

Contents of this article: 

  • What is the Content Log, and what is it for?
  • Why might I use the Content Log over the People Log?
  • Who can see the Content Log?
  • What is Assigned Content?
  • How does the Content Log appear? 
  • How can I use the Content Log?
  • How can I search through the Content Log?
  • How can I export the Content Log?

For more information on how all of the different reporting logs and how they compare to one another, please read this article here.

What is the Content Log, and what is it for?

The Content Log is centred around individual pieces of content.

It's a great way to see what content has been completed, and what content your learners are yet to start on. 

You can filter by the types of content too, i.e. Learnlists, Channels, Items, Quizzes, and Events. 

 

You can see: 

  • The piece of content.
  • How many people it has been assigned to - please see below for a definition.
  • How many people have completed it.
  • How many people have not completed it.

Why might I use the Content Log over the People Log?

The Content Log is better if you're trying to report on a specific set of content: whether that's an item, Channel, Learnlist, etc.

E.g. You would use the Content Log if have assigned a piece of compliance training that you want to check on, to see how many people have completed it.

In contrast you, you would use the People Log if you're trying if you're trying to report on a specific set of people: whether that's your direct reports, a team, a group, or an individual person.

You have a specific user in mind that you want to check on, to see if they've completed their content.

 

Who can see the Content Log?

The following users can see the People Log:

  • Any user with the role of Owner 
  • Any user with the role of Admin
  • Any user with the role of Reporter
  • Any user with the role of Curator IF they also have this functionality toggled on in their settings page (so, you can decide which curators, if any, should see this).
  • Any user who is a Manager (i.e. has direct or indirect reports). This includes Learners who are managers. 

 

What do Managers see, when they look at the Content Log? 

If a Learner is a Manager (i.e. they have direct reports), they will be able to see the ContentLog.

However, it will filter down so that they can only see the individuals who directly report to them, as well as any sub-team members.

 

In this example, Jane Leydon is head of Marketing, and therefore can see what content has been completed by all of her direct reports who are in the Marketing Team. 

 

What is "Assigned" content? 

First off, let's start by talking about what Assigned content means.

 

Assigned content for Items, Learnlists, and Quizzes:

  • Assigned content for Items, Learnlists, and Quizzes are any that have been set as a Task for the user.

Assigned content for Events: 

  • If a user has an Event "assigned", it means that they have been enrolled (whether by themselves, or by an admin) into an event.

Assigned content for Surveys:

  • If a user has a Survey "assigned", it means that they have been sent a Survey on a Survey cycle that they must complete by a certain deadline.

Assigned content for Channels means:

  • Any Channels that have been set as a Task for a user.
  • Any Channels that have been set as Visible for a user on their homepage dashboard.

Please note that Channel assignment is slightly different in this way, to Items and Learnlists.

For more detailed information on Visible versus Assigned, please read our article here.

How does the Content Log appear? 

The Content Log focusses on Content first.

It gives a top level view of all the Content in the platform and also informs you how many people the content has been assigned to, how many people have completed it and how many haven't.

 

You can also expand down the rows to receive more detailed information about which users have or haven't completed the content.

 

 

How can I use the Content Log?

The Content Log is a great way to look up particular pieces of content and see who has or hasn't completed it.

Especially when it comes to mandatory content (e.g. compliance training) which your learners must complete.

Using the Content Log, find out who is yet to complete it.

Let's look at an example from the Content Log now:

For the item we can see below, "What are Compliance Best Practice Standards", we can see the following information from the Content Log:

  • This item has been assigned (set as a Task) for 19 people.
  • Of those 19, 13 users successfully completed it.
  • Of those 19, 6 users have not yet completed it.
  • We can see from the progress bar that 68% of the people who have been assigned it, have completed it.

 

Let's say we then want to find out which people have completed it, and which haven't.

We can expand down to take a look.

By clicking on Assigned we will see all users who have been assigned it and their status.

 

If we click on Completed, we see only the content that has been completed. 

Similarly, if we click on Not completed then the report will filter to show only the users that have not completed this content. 

 

How can I search through the Content Log? 

You can refine by the type of content:

 

You can also use filters to help you narrow down:

 

How can I export the Content Log?

The Content Log, like all of reporting logs, is exportable. You can export it into CSV format.

To do this, hit Actions > Export CSV

 

Your file will appear like this: